Print Student and Staff ID Cards

Mosaic prints standard credit-card-size (CR80) ID cards for students and staff. Every card carries a barcode that scans anywhere the person’s barcode is already used. You can print a whole batch from People › ID Cards, or reprint a single card from a student’s or staff member’s record.

Required Access

ID Cards — Students

Default roles: Admissions, Office Staff, Academic Assistant

Printing student cards requires the ID Cards permission at the Students level. Printing staff cards as well requires the Students & staff level, which School Administrator, Division Principal, Human Resources and IT Support have by default.

Print a batch of cards

1. Go to People › ID Cards.

2. Choose your options at the top of the page:

   Option	Choices
   Print for	Students or Staff. Only shown if you can print both.
   Card	ID card, with photo or Temporary, no photo.
   Print on	Cardstock sheet, 8 per page or Card printer, 1 per card.
   Expires	The date printed on the card. See Expiry dates.

3. In the list below, narrow it down to the people you want. Use the filters (grade, division, staff category, Card status, New this year, Photo) or the search box. You can also paste a list of names or IDs into the search box to find them all at once.

4. Click Print all N cards to print everyone the list shows. To print only some people, tick them and click Print N selected.

5. Mosaic downloads a PDF. Open it and print it.

Print at 100%

In your print dialog, choose actual size (100%), not “fit to page”, or the cards come out smaller than a badge holder. On a card printer, also choose the printer’s CR80 card size.

People without a photo

When you print photo ID cards, anyone without a profile photo is printed as a Temporary card instead. Mosaic warns you how many before you print. To find them ahead of photo day, filter Photo to No.

Reprint one card

When someone loses their card, you don’t need to go to the batch page:

• Student: open the student’s Profile tab, open the menu on the Student Details panel, and choose ID card.
• Staff: open the staff member’s record, open the menu on the Contact panel, and choose ID card.

Pick the card type, what to print on, and the expiry date, then click Print. On a cardstock sheet this prints one card on an otherwise blank page.

Expiry dates

• Student cards must have an expiry date. Photo cards default to the last day of school.
• Staff cards don’t need one. Leave the field blank for cards that don’t expire.
• Temporary cards default to three months from today, for students and staff.

You can change the date before printing. Use the Card status filter (Never printed, Expired, Expires this school year, Current) to find people who need a new card.

Card design

School admins can change how the cards look with the Card design button on the ID Cards page. You can use the Mosaic design with your own colors, logo and tagline, or upload your own background artwork. Temporary cards use the same design, with “Temporary” and the expiry date where the photo would be.