Adjusting a Student's Grades

Sometimes an administrator needs to change one student’s grades directly — to correct an error, record a grade a teacher could not enter, or add a class taken elsewhere. This is done from the student’s profile and works independently of teacher entry.

Required Access

Assessment Admin — Edit

or Academic Records Admin — Edit

Default roles: School Admin, Principal, Curriculum Coordinator

Editing an individual student’s grades requires Assessment Admin or Academic Records Admin with Edit access.

Opening a Student’s Grades

1. Go to Students, find the student, and open their profile.
2. Open the Academic → Grades tab.
3. The Academic Grades panel lists the student’s classes and grades for the selected year.

From here, the header offers:

• Modify grades (pencil) — edit the student’s term grades directly.
• New external class (plus) — add a class taken outside your school.
• Recalculate — recalculate this student’s report card after changes.

Overriding Term Grades

Click Modify grades to open the Edit Grades dialog — a grid of the student’s classes with editable columns:

• Class — the class name.
• Term — which marking period the row applies to.
• PR — term N — the progress report grade for each term.
• RC — term N — the report card grade for each term (labeled with the term’s name).
• Exam columns (Ex 1 / Ex 2) — semester exam marks, if semester exams are enabled.
• Attp — GPA credits attempted, where GPA applies.

Because progress report and report card grades are stored separately, you can adjust either one without affecting the other. Each grade you type is validated against the class or division grade scale, so you must enter a valid percentage or scale code.

This is an override

A grade you set here replaces whatever the teacher entered for that student, term, and report type. It is the authoritative path for corrections and for grades that cannot be entered through the normal teacher flow.

Adding an External or Transfer Class

For a class a student completed at another school or through a third-party provider, click New external class. In the Edit Online / Third Party Class dialog, record:

• Provider — where the class was taken.
• Title — the class name (available in both school languages).
• Credits — the credit value earned.
• Final grade and Letter grade.
• Grade scale — the scale the grade should be interpreted against.
• Diploma Requirement Fulfillment — which graduation requirements this class satisfies.

External classes appear alongside regular classes on the student’s record and count toward GPA and transcripts according to the credits and scale you set. To remove one, use Delete External Class.

Recalculating

Mosaic recalculates grades, averages, and GPA automatically almost all of the time — whenever grades are entered or edited, you don’t need to do anything. Recalculate is a manual fallback for the rare case where an underlying setting changed mid-year — for example, a grade scale was edited or a class’s category weights were adjusted after grades were already recorded — and you want to force existing grades to be recomputed against the new setup.

If you have already generated report cards for the student’s division, regenerate that division so the printed report reflects your changes.