Monitoring Grade Entry

Once teachers begin entering marks, administrators use the entry lists to see who is finished, review homeroom narratives, and resolve any issues — all before generating the reports. This is the checkpoint between grade entry and generation.

Required Access

Assessment Admin — Edit

Default roles: School Admin, Principal, Curriculum Coordinator

Monitoring and narrative review are administrator tasks. Assessment Admin access lets you see every teacher’s progress and open any class.

Progress Reports vs. Report Cards

Both are monitored from the same screens, so it is worth restating the difference:

• A progress report is an optional interim snapshot, tied to the midpoint of the marking period. It gives families an early look at how a student is doing.
• A report card is the official record for the marking period, tied to the end of the term. Its grades become part of the student’s academic history.

Mosaic stores the two independently, so a progress report grade never overwrites a report card grade. You monitor and generate them through parallel screens — Progress Report Entry / Generate Progress Reports and Report Card Entry / Generate Report Cards.

Tracking Entry Progress

1. From the Assessment section, open Grades Admin.
2. From the Menu, choose Report Card Entry or Progress Report Entry for the current term.
3. The list shows every teacher and their classes. Rows and classes turn green as they are completed, so you can see at a glance who still has grades outstanding.
4. Click any teacher to drill into their Academic Classes, Conduct Classes, and Homeroom Students — and open a class to view or enter grades yourself if needed.

The Menu on this screen also offers:

• Withholding List — students whose report cards are being withheld (see below).
• Recalculate entry status — re-checks which classes are complete if things look out of date.

Reviewing Narratives

When a template includes a homeroom narrative, those narratives pass through an administrator review workflow before the report is generated:

1. From Grades Admin, open the Narrative Review List from the Menu.
2. Open a narrative to review it for tone, spelling, and completeness.
3. Where your school reports in more than one language, use Translate Narrative to provide the family’s-language version.

Reviewing narratives before generation ensures every family receives a polished, correctly translated message.

Understanding Withholding

A withheld report card is still generated — it simply isn’t emailed to the family until the hold is cleared. Clearing a student’s last hold automatically sends any report that was being held. The Withholding List screen (from Grades Admin → Menu, or the generation screen) is where you manage this, organized into a few tabs:

• Manual Holds — holds you add for any reason (missing forms, discipline, incomplete records, and so on). Click Add students, pick one or more students, choose a reason, and add an optional comment. Resolve a hold once the issue is settled, or delete one added by mistake.
• Financial Holds — automatic holds for families whose balance is over the school’s threshold. These clear on their own once the balance is paid, so there’s nothing to manage by hand. (The threshold comes from the Withholding Mode on the generation screen.)
• Withheld Reports — the generated reports currently being held. You can release & email an individual report directly from here.
• Hold History — a record of past holds and who resolved them.

During monitoring, reviewing this list lets you see who is affected and follow up before you generate.

Ready to Generate?

Before moving on, confirm:

• Every class shows as complete (green) on the entry list.
• All homeroom narratives have been reviewed and translated.
• You have reviewed the Withholding List and cleared or followed up on any holds.

When those are done, continue to Generating Report Cards.