Generating Report Cards

When grade entry is complete, an administrator produces the finished PDFs and delivers them to families. Mosaic generates reports by division, and the same screen handles report cards and progress reports.

Required Access

Assessment Admin — Edit

Default roles: School Admin, Principal, Curriculum Coordinator

Generating, emailing, and downloading reports are administrator tasks.

Opening the Generation Screen

1. From the Assessment section, open Grades Admin.
2. From the Menu, choose Generate Report Cards or Generate Progress Reports for the current term.
3. The screen lists each division with columns for Students, Generated, Emailed, Status, and — when applicable — Withheld.

Check the term dates

Because report cards are dated to the end of the term (and progress reports to the midpoint), Mosaic warns you if the term’s date is missing or more than about two weeks away from today. Confirm the term dates are correct before generating. You can dismiss the warning with Ignore warning if the dates are intentionally set that way.

Generate, Email, and Download

Each division row has a primary Generate and email button, plus a dropdown with individual actions:

• Generate — builds the PDF report cards for the division without sending anything. The Generated count updates.
• Email — sends each family their student’s report by email. The Emailed count updates.
• Download — opens a dialog to download the PDFs yourself, for printing or archiving.

Working division by division lets you release younger grades on one schedule and older grades on another, or re-generate a single division if a late correction comes in.

Download Options

The Download dialog offers:

• Format — the file format for the download (including PDF).
• Sort order — how the reports are ordered in the file (for example, by grade level).
• Include withheld — check this to include withheld students’ reports in your download (useful for internal review even when they are not being sent to families).

Withholding Mode

Report cards can be automatically withheld from families with an outstanding balance. Click the Withholding Mode (gear) button to configure it:

• Standard — withholds based on your school’s balance settings.
• Strict — additionally withholds based on a date you provide.

Withheld students are counted in the Withheld column and listed on the Withholding List. Withholding affects delivery only — the report is still generated, and admins can still download it with Include withheld. When a family settles their balance, their report is released automatically on the next email run.

Regenerating after a change

If you edit a grade or a template after generating, simply run Generate again for the affected division. Mosaic rebuilds the PDFs with the current data, and you can re-email only if you choose to.

After Generating

• Families with email receive their report directly; check the Emailed count to confirm delivery went out.
• For families without email, or for your own records, use Download to print.
• If a single student needs a correction after reports are out, fix it from their profile — see Adjusting a Student’s Grades — then regenerate that division.